Export your documents
Every invoice and credit note Invoice Inn creates is stored as a PDF and can be downloaded whenever you need it. You can save one document at a time, export a selection as a ZIP of PDFs or as a CSV, take a whole month in one file, or have an archive built for you after every day, week or month. Downloading never changes a document, so export as often as you like.
Where each export lives
Section titled “Where each export lives”| What you need | Where to get it | Plan |
|---|---|---|
| One invoice or credit note as a PDF | Documents, the Download icon on the row | Every plan |
| The same PDF with its labels in another language | Documents, the Download translated icon | Starter and above |
| Selected documents as a ZIP of PDFs or a CSV | Documents, tick the rows, then Export PDF or Export CSV | Every plan |
| Every document of one month | Documents, then Export > All Documents | Every plan |
| A ZIP archive after every day, week or month | Automations > Scheduled exports, downloaded from Exports | Pro and above |
| A copy of each document in Google Drive or Dropbox | Automations > Integrations | Starter and above |
| VAT collected per EU country for an OSS return | Documents, then Export > OSS Export | Pro and above |
The OSS export is a tax feature with its own article, Prepare your OSS VAT return.
Good to know
Section titled “Good to know”- Exports only ever contain documents that still exist. A deleted document is left out of every download, ZIP and CSV.
- A ZIP always holds the current PDF of each document. Editing a document regenerates its PDF, so a later export carries the corrected file.
- A file you export is saved to your computer, and a scheduled archive waits on the Exports page until you download it. Only cloud sync sends files anywhere on its own.
Articles in this section
Section titled “Articles in this section”- Export documents as PDF or CSV - download one document, a selection or a whole month from Documents, and what the CSV columns contain.
- Schedule automatic exports - get a ZIP archive after every day, week or month, and download it from Exports.
- Sync documents to Google Drive and Dropbox - connect an account and every document is uploaded as it is created, sorted by month.
- Prepare your OSS VAT return - the documents for VAT charged to consumers in other EU countries, as a CSV per country and rate or a ZIP of PDFs.